Top Features of Microsoft 365 You Might Not Be Using

Let’s look into some of the hidden gems within Microsoft 365 that you might not be using but could significantly enhance your business operations. Microsoft 365 is packed with features designed to boost productivity, improve collaboration, secure your business data with advanced security features, and provide access to the latest versions of all the apps included in the package. Let’s explore some of these lesser-known but powerful tools and how they can benefit your business.

1. Microsoft Forms

Microsoft Forms is a versatile tool for creating surveys, quizzes, and polls. It’s perfect for gathering feedback from employees, customers, or partners. Whether you’re conducting a customer satisfaction survey or collecting input on a new project, Forms makes it easy to design and distribute your questionnaires. You can also analyze the results in real-time, which helps in making informed decisions quickly.

How to Use It:

  • Create employee satisfaction surveys to gather feedback on workplace improvements.
  • Design customer feedback forms to understand their needs and improve your services.
  • Conduct quizzes and polls during training sessions to engage participants.
  • Microsoft Forms can also be accessed and used on mobile devices, allowing you to respond to forms and access Office apps from anywhere.

2. Planner

Planner is an intuitive project management tool that helps teams organize tasks, assign tasks, and track progress. Integrated with Microsoft Teams, Microsoft Planner makes it easy to collaborate and keep everyone on the same page. With Microsoft Planner, you can create task boards, set deadlines, and visualize project timelines.

How to Use It:

  • Organize marketing campaigns by creating task boards for each campaign phase.
  • Manage product development projects with clear task assignments and deadlines.
  • Track progress on internal projects and ensure timely completion.

3. Delve

Delve uses the power of AI to help you discover information and people across your organization. It provides personalized insights and recommendations based on your work patterns and interactions. Delve is great for finding relevant documents, understanding your network, and staying up-to-date with your team’s activities.

How to Use It:

  • Discover relevant documents and content created by your colleagues.
  • Stay informed about your team’s activities and projects.
  • Build a stronger network by identifying key contacts and collaborators.
  • Integrate with enterprise apps to enhance productivity and streamline your workflow.

4. Power Automate

Power Automate (formerly Microsoft Flow) allows you to automate repetitive tasks and workflows without writing any code to improve productivity. You can create automated workflows between your favorite apps and services to synchronize files, get notifications, collect data, and more. It’s a powerful tool for increasing efficiency and reducing manual work.

How to Use It:

  • Automate approval workflows for documents and requests.
  • Set up automatic notifications for important emails or updates.
  • Synchronize data between different applications to keep everything up-to-date.

5. OneNote

OneNote is a digital notebook that lets you organize notes, ideas, and information in one place. It’s great for personal use as well as team collaboration. You can create notebooks for different projects, share them with your team, and access them from any device. OneNote also supports multimedia notes, including text, images, audio, and video.

How to Use It:

  • Take meeting notes and share them with attendees.
  • Organize project ideas and research materials in a central location.
  • Collaborate on brainstorming sessions and collect team input.
  • Integrate with cloud storage like OneDrive and SharePoint for better accessibility and collaboration.

6. Bookings

Microsoft Bookings is an online scheduling tool that makes it easy for customers to book appointments with your business. It integrates with your Outlook calendar to automatically update your availability. Bookings is perfect for service-based businesses, allowing customers to book consultations, meetings, or services directly from your website.

How to Use It:

7. Stream

Stream is a video service that makes it easy to create, share, and manage video content within your organization. It’s integrated with other Microsoft 365 apps, allowing you to embed videos in documents, presentations, and team sites. Stream is perfect for training videos, company announcements, and internal communications.

How to Use It:

  • Create training videos and share them with your team.
  • Broadcast company-wide announcements and updates.
  • Record and store meeting recordings for future reference.
  • Share files and collaborate on video content in real time, enhancing productivity and communication among teams.

8. MyAnalytics

MyAnalytics provides insights into how you spend your time at work. It analyzes your work patterns and offers suggestions for improving productivity and work-life balance. You can see how much time you spend in meetings, on email, or focused work, and set goals to optimize your time.

How to Use It:

  • Analyze your work habits and identify areas for improvement.
  • Set productivity goals and track your progress over time.
  • Receive personalized tips for improving your work-life balance.
  • MyAnalytics includes new features that help enhance productivity.

9. Whiteboard

Microsoft Whiteboard is a digital canvas that allows teams to collaborate in real-time. It’s perfect for brainstorming sessions, planning meetings, and creative discussions. You can draw, write, and add sticky notes to the board, making it a versatile tool for visual collaboration.

How to Use It:

  • Conduct virtual brainstorming sessions with remote teams.
  • Plan projects and visualize workflows using the digital canvas.
  • Collaborate on creative ideas and design concepts in real-time.
  • Integrate with other office apps for seamless collaboration.

10. Yammer

Yammer is an enterprise social networking service designed for open communication within organizations. It enables employees to connect, share information, and collaborate across departments. Yammer is great for building a sense of community and fostering a culture of transparency and engagement.

How to Use It:

  • Create groups for different teams and projects to facilitate communication.
  • Share company news and updates to keep everyone informed.
  • Encourage employees to share ideas and best practices.
  • Use Yammer in conjunction with Microsoft Sway to share visually attractive reports and presentations.

These are just a few of the powerful features within Microsoft 365 that you might not be using to their full potential. By exploring and leveraging these tools, you can enhance your business operations, improve collaboration, and boost productivity. Don’t miss out on the benefits these hidden gems can bring to your organization!

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