Should You Backup Office 365 Data? How to Backup Office 365
Businesses have been moving to the cloud in droves over the last few years. One of the most popular cloud services is Microsoft Office 365. This service offers many benefits, including automatic updates and storage of data in Microsoft’s datacenters. However, one thing that businesses need to be aware of is that Office 365 does not backup your data automatically. If something happens to your data, it may be lost forever. In this article, we will explain how to backup email Office 365 and show some Office 365 backup solutions comparison.
Why should you backup Office 365 data?
As we mentioned before, Office 365 does not backup your data automatically. This means that there is a potential for data loss using Microsoft 365. There are two main reasons why you should backup your Office 365 data:
– To protect against accidental deletion or data loss: We all make mistakes and sometimes we delete things that we didn’t mean to. If you accidentally delete an important email or file, you will be glad that you have a backup.
– To protect against malicious attacks: Hackers are always looking for new ways to steal data. If they are able to hack into your Office 365 account, they could delete or modify your data. By having a backup, you will be able to restore your data if this happens.
How long does Office 365 retain deleted data?
Office 365 does not keep deleted data forever. After 30 days, deleted emails are permanently removed from Microsoft’s servers. Sharepoint data is removed after 93 days. This is why it is important to backup your data regularly. If you have an email that you delete and then later realize that you need it, you only have 30 days to recover it from Microsoft. After that, it is gone forever.
What are some Office 365 backup solutions?
There are many Office 365 backup solutions on the market. In this section, we will compare two of the most popular Microsoft 365 backup solutions:
– Veeam: Veeam is a popular Office 365 backup solution that offers many features, including the ability to restore individual emails. Veeam also offers a free trial so that you can try it before you buy it.
– Dropsuite: Dropsuite is another popular Microsoft 365 backup solution to prevent data loss that offers many features as well and is extremely simple to configure.
Which Office 365 backup solution is right for you?
The answer to this question depends on your needs. If you are looking for a simple to set up but powerful software, Dropsuite is a great option. It automatically adds any new accounts to the backup software, and takes just a few minutes to set up from start to finish. All the data is stored in Dropsuite and you never have to worry about additional configurations to make things work. Veeam on the other hand is much more labor intensive to set up, but has many more features and configurations that may be needed for a larger business with additional security or compliance requirements.
In the end, it is up to you and your business to decide if you need a Microsoft 365 backup solution. In this article we have explained why you should backup Office 365 data and how to do it. We have also shown some Office 365 backup solutions comparison. In all of our Managed IT packages we offer backup and recovery as a standard service which includes o365 data backup. This is because we know how valuable Office 365 data is for your business, and we want to ensure this data is protected.
If you need help configuring Microsoft 365 Backup software, or just want to discuss the various options, reach out to us here.